Program Development

The Provost’s Office is responsible for working with the faculty/staff proponent, their unit’s Finance Manager, Enrolment Services, IT, and Facilities to ensure the proposal is operationally and financially viable.

First, the proponent completes the Operational and financial requirements questionnaire and a Program budget and enrolment forecast (using a template provided by the unit’s Finance Manager). Both documents are submitted to programs.okanagan@ubc.ca.

The Senior Manager, Academic Programs and Quality Assurance then consults on the Questionnaire and Budget/Enrolment forecast with IT, Enrolment Services, Facilities, and the Provost.

 Following review and approval, the Provost signs off on the Curricular Budget Impact Form, which is used for the proponent’s proposal to Senate.

UBC Policy LR10 recommends that units with Designated Graduate Programs (see below list) set aside funding for students experiencing financial hardship. Contact programs.okanagan@ubc.ca or your unit’s Finance Manager for more information.

Please see the UBC Okanagan Senate Curriculum Guidelines and contact  okanagan.curriculum@ubc.ca for details.

Following Senate approval, new programs and program changes will appear in the UBCO Academic Calendar. For proposals that require additional approval (e.g., Board of Governors, Ministry of Post-Secondary Education and Future Skills), a disclaimer will be added to the Calendar entry. Programs are not permitted to advertise or recruit into new programs until Ministry approval is confirmed.

For proposals that impact tuition, the Provost’s Office supports official consultation with student representatives from the UBCO Okanagan Graduate Student Society and Student Union Okanagan, via the Associate Vice President Students Office.

Please contact programs.okanagan@ubc.ca and see UBC Policy LR4 for more information.

For proposals that require Board of Governor’s approval, the Provost’s Office and the Senate Office work with proponents to submit a proposal to the Board of Governors.

Please contact programs.okanagan@ubc.ca for more information.

For proposals that require approval from the Degree Quality Assurance Board (DQAB) of the BC Ministry of Post-Secondary Education and Future Skills, or the Ministry of Health, the Provost’s Office supports with submitting either a new program proposal (including Stage 1 form) or proposal for substantial changes to a program (potentially including Determination of New Degree form)

The Provost’s Office supports with consulting with the DQAB on what is required for a proposal. Please contact programs.okanagan@ubc.ca for more information.