Academic Integrity

Actions:

Building towards a UBC office of academic integrity, create permanent administrative positions in academic integrity, so that this work is a significant part, if not the whole, of their portfolio.

Progress Update: 

• • Academic Integrity Program Manager position added in the Student Learning Hub (1FTE) and renewed annually.
  • Added a dedicated portion of project management role within the Provost’s Office Teaching and Learning portfolio.

Create and support, as relevant, an Academic Integrity Advisory Committee to continue to inform and direct a long-term strategy on academic integrity and complete the initiatives hereby listed.

Progress Update:  

• • Student Academic Success Committee (now the Academic Programs and Student Success Advisory Committee) has provided guidance and direction for academic integrity initiatives and strategy.
  • Academic Integrity Implementation Group (AIIG) has worked to operationalize priorities for the campus and respond to emerging issues.
  • In the 2023/24, the Academic Integrity Student Advisory Group (AISAG) has provided a student perspective on academic integrity initiatives. However, other methods, such as tabling events and surveys, have been more effective in gathering student feedback on academic integrity issues.

Update the Academic Honesty and Standards regulation in the academic calendar to ensure student and faculty expectations are clear, as well as the misconduct processes.

Progress Update:  

• • Revised Discipline for Academic Misconduct Regulation.

Develop a plan to emphasize the academic integrity regulations among students, upon registration/during orientation to remind them of their responsibility to act and learn with integrity. Such a plan should ensure students are well-informed and actively accept this responsibility (beyond the current practice of sharing the Student Declaration and Responsibilities statement from the academic calendar).

Progress Update:  

• • Orientation to academic integrity included as a module in UBC 101. 
  • AIM modules promoted during welcome weeks and available for instructors to include in Canvas courses. 
  • AIM program manager and consultants are available for consultations during Exam Jam and other Student Learning Hub events.
  • Presentations on academic integrity integrated as mandatory sessions into Jumpstart. 

Work with the Advisory Committee to expand the scope of the already well-established Academic Integrity Matters (AIM) program to tackle issues of misconduct and cheating beyond plagiarism (e.g., contract cheating).

Progress Update:  

• • • Three Canvas courses made available:
      • Unauthorized Collaboration and Cheating
      • Writing and Plagiarism
      • Academic Integrity in the Visual Arts
    • The first two Canvas course modules have been updated to reflect the following:
      • Indigenous Academic Integrity.
      • Streamlining of academic integrity information and resources at UBCO.
      • Generative artificial intelligence (GenAI) modules updated with modernized language for 2025 and reflecting current policies.
      • Self-check quizzes reflect real academic scenarios and have been updated with quiz answers to encourage reflection.
    • Developing a GenAI student-focused Canvas course to be tentatively released in December 2025.
    • Funding received through the ALT-2040 Fund to support expansion of AIM courses in discipline-specific contexts.
      • BIOL Canvas course in collaboration with faculty partners will tentatively be released in 2025 WT1.
      • NRSG Canvas course in collaboration with faculty partner will tentatively be released in 2026 WT2.

Define what constitutes academic misconduct and violations of academic integrity. Perform a series of jurisdictional scans to see how other institutions handle academic misconduct cases and document best practices. This review should explore restorative justice and its role in an academic context.

Progress Update:  

• • The restorative justice approach was explored via a literature review and consultation with other campuses that offer this approach. As a restorative justice approach would entail a larger team to effectively implement at UBCO, the direction has shifted to a relational approach to academic integrity. The Academic Integrity Program Manager presented on this approach at the 2025 TOTLC conference.

Implement/integrate a student code of behaviour or pledge in the regulation to steer a culture of academic integrity, where aspirational values are well understood and shared among all community members.

Progress Update: 

• • Academic integrity statement approved and made available on UBC’s academic integrity website.
  • Expectations of academic integrity included in revised regulation.
  • Resources for developing an integrity pledge developed and shared through the CTL.

Support associate deans/instructors in processing academic misconduct cases to achieve consistency across units.

Progress Update: 

• • Resources made available on UBC’s academic integrity website.
  • Consultations available with the Academic Integrity Program Manager and Provost’s Office.
  • Workshops, professional development initiatives and discussion sessions of emerging issues.
  • Training in procedural fairness by the Office of the Ombudsperson for Students.

Collect relevant data from students, faculty and staff on an ongoing basis to support evidence-based decisions, processes and initiatives.

Progress Update:  

• • Annual reporting process established.  
  • Included academic integrity questions on Teaching Practices Survey.  
  • Students who took AIM Canvas courses assigned in class surveyed to identify areas for revision. Revisions have been completed.

Engage with other post-secondary institutions in BC to advocate for legislation in the province and Canada against contract cheating websites and companies.

Progress Update:  

• • While the Academic Integrity Program manager regularly attends the national and international conversations for academic integrity discussion hours, advocating for legislation is currently on hold. 

Actions:

Develop and deploy an ongoing UBC education campaign around academic integrity to highlight this as a core value of the university. Such a campaign should target all community members including students, faculty and staff.

Progress Update:  

• • Continued to offer academic integrity modules for UBC 101 (UBC Okanagan’s summer bridging program) in collaboration with UBC Okanagan’s Learning and Curriculum Support Librarian. New generative AI content was added for September 2024.
  • Since 2023/24, the AIM Program has run several academic integrity awareness campaigns and initiatives, including:
    • Implemented academic integrity “Back to Basics” session in Jumpstart orientation programming;
    • Held mandatory academic integrity and GenAI sessions for Jumpstart orientation 2025;
    • Academic Integrity is Everyone’s Responsibility awareness campaign;
    • “Thank you for your Integri-tea” event during the annual fall Academic Integrity Week;
    • ChatGPTrivia session and drop-in academic integrity support during Exam Jam;
    • Academic integrity-themed Valentine’s cards and tabling event for Academic Integrity Week;
    • Social media campaigns;
    • Prize bag giveaway during Academic Integrity Week;
    • Student Learning Hub outreach and programming;
    • In-class resources and workshops;
    • Developed and delivered workshops and professional development sessions for faculty in collaboration with the CTL and other partners.

Uncover and dismantle myths around academic misconduct and academic integrity. Some myths to investigate include contract cheating, demographics of who engages in academic misconduct and who is responsible for informing and maintaining academic integrity in higher education.

Progress Update: 

• • Generative AI technology has impacted work in this area. Focus has been dedicated to growing awareness and education around this technology related to using Generative AI in teaching and learning and its impact on academic integrity.
  • Content tackling common myths developed and now available on the UBC’s academic integrity website, and will continue to be updated with information and content developed over time to further target myths.
  • AIM modules support students in developing an informed understanding of issues of contract cheating, generative AI use and academic expectations.

Offer training to faculty members whose responsibility is to investigate and escalate cases of academic misconduct.

Progress Update: 

• • Professional development workshop session developed in partnership with Faculties, CTL and Provost Office, and is available on request. 
  • Academic integrity included as part of the New Faculty Orientation program. 
  • Workshops on academic integrity offered periodically including on procedural fairness.

Include modules on academic integrity as part of the training process for teaching assistants (TAs) and peer leaders. Include in this training discussion of what constitutes academic misconduct, the actions/procedures involved, and their responsibility/authority to act in such matters.

Progress Update:  

• • Content reviewed and added to TA training program.
  • The CTL’s TA Committee will continue to review and update modules as needed with the support of the Academic Integrity Program Manager as needed.

Engage with the Academic Integrity Matters (AIM) program to explore how it can take a restorative justice approach in alignment with the field’s latest trends and best practices.

Progress Update:  

• • AIM program integrated into the revised academic misconduct disciplinary process as a referral point for students working under  an integrity plan as part of an integrated educational response to incidents of misconduct at the Deans’ discretion.
  • As a restorative justice approach would entail a larger team to effectively implement, the direction has shifted to a relational approach to academic integrity. The Academic Integrity Program Manager presented on this approach at the 2025 TOTLC conference.

Actively engage with students (graduate and undergraduate) around issues related to academic integrity more generally to inform education campaigns, processes, and approaches.

Progress Update: 

• • Students regularly engaged in academic integrity conversations through the AIM Program and various additional student engagement efforts, listed under the education campaign section.

Build and maintain a cross-campus website on academic integrity to inform the campus community of resources, processes, policies, and engagement opportunities. This website must be both user-friendly and accessible.

Progress Update: 

• • See academicintegrity.ubc.ca 

Coordinate an ongoing community of practice to provide members of the campus community with the opportunity to learn informally, share, discuss, and challenge academic integrity issues.

Progress Update: 

• • Cross-campus Generative AI Committee and Teaching and Learning Advisory Working Group investigated the impacts of generative AI on teaching and learning, with AIIG members participating in this committee work.
  • The Academic Integrity Program Manager and the Senior Manager, Writing and Language Learning Services are involved in cross-campus generative AI Working Groups of the UBC Library.
  • Regular coordination with UBC Vancouver’s AI Hub established.
  • Annual initiatives in this area included events/workshops in collaboration with CTL .

Actively engage with students who have academic misconduct cases to gain feedback about the process and insights on ways to improve it and better educate students. Considerations for this include privacy and confidentiality, but there are effective means to facilitate this and allow for information sharing.

Progress Update: 

• • An anonymized feedback survey is offered to students who have successfully completed the AIM program. Due to privacy and confidentiality, students explicitly state consent or not if they are allowing anonymized versions of their feedback on AIM assets.
  • To encourage participation in this survey, a $25 gift card draw will occur at the end of August 2025 for those who completed the feedback survey.
  • Student dialogue is facilitated through the AIM program’s 1-on-1 consultation process and tabling events or outreach.
  • The AIM Program regularly engages with the Ombuds office at UBCO to touch base on student advocacy and necessary supports.  

Engage the campus community in celebrating academic integrity during Celebrate Learning Week and/or other relevant cross-campus events. The goal will be to seek engagement from those who do not usually engage in academic integrity discussions.

Progress Update: 

• • Members of the AIIG make up a core group of presenters at UBCO and cross-campus events in collaboration with other interested parties both internal and external to UBCO.
  • Presentation on discipline-specific resource development offered during Celebrate Learning Week entitled, “Academic Integrity in the Disciplines.”
  • Additional presentations included:
    • Who’s Really Writing the Future: Perspectives on Artificial Intelligence and Academic Integrity (Academic Integrity Week 2025)
    • Fostering a “culture of relationality” in Academic Integrity” (Thompson Okanagan Teaching and Learning Conference, 2025)
    • Contextualizing Generative AI Tools and Academic Integrity in Health Research Literacy (Canadian Health Librarians Association, 2025)
      • A version of this workshop will be presented to the UBCO Library staff as part of the Library and Information Skills Training (LIST)

Actions:

Work with instructors to encourage them to clearly define and communicate what academic integrity looks like in their discipline and classroom.

Progress Update:  

• • Continued to promote resources to inform  academic integrity in the classroom.   
  • Provided support for considerations around the use of Artificial Intelligence (AI) including an Artificial Intelligence FAQ, forthcoming student-facing GenAI Canvas course, and syllabus language samples for AI use.
  • Updated syllabus language samples defining academic integrity in UBC Okanagan’s Curriculum Map tool.

Provide guidelines and best practices for assessments that are both in-person and online in the same course.

Progress Update: 

• • Recent developments in this area include:
    • Promotion of web resource for Generative Artificial Intelligence.
    • Promotion of CTL resources related to assessment strategies.

Encourage instructors to explicitly include academic integrity discussion and resources in their courses, possibly one of the academic integrity modules adapted by the working group, in their course and to help guide students through how those resources relate to their specific course.

Progress Update: 

• • With annual updates for essential changes, the AIM modules have been promoted to faculty members and made available for integration into Canvas courses. 
  • Annual campaigns to encourage faculty to utilize the TAKE 5 for Academic Integrity resources, including a visit from an AIM facilitator, have been designed to foster awareness of academic integrity in UBC classrooms with an AIM facilitator. 

Offer resources and support for faculty members to teach and model academic integrity in their courses.

Progress Update:

• • With annual updates for essential changes, resources have been developed and made available to UBC Okanagan faculty through the UBC’s academic integrity website teaching and learning page since 2022.  

Support and educate instructors about teaching and learning technologies available at UBC that can help students learn about and practice academic integrity in their work as well as being aware of how the tools can be used to identify issues and challenges related to academic misconduct that may be occurring in the classroom.

Progress Update:

• • While there will be annual updates, resources and support for instructors related to learning technologies provided through the CTL.  
  • While there will be annual updates, resources and support for an educative approach to academic integrity provided through the UBC’s academic integrity website.  
  • UBC’s central resources to support approaches to AI in teaching and learning through the AI in Teaching and Learning website.

Offer support for program-level curriculum mapping to identify where academic integrity is taught and reinforced within a program through existing resources for curriculum planning and analysis (e.g., UBC Curriculum MAP).

Progress Update: 

• • Support for curriculum mapping provided through the CTL’s Effective Course Design resources, including the integration of academic integrity modules within course and program design.
  • In 2025, the AIIG provided an updated Curriculum Map language for academic integrity in UBC and the AIM program, reflecting current policy updates and changes.

Current Initiatives  

Academic Misconduct Process: 

• Continue to provide training, resources and timely reporting related to academic misconduct and the  Discipline for Academic Misconduct Regulation.
• Ensure ongoing support for the Academic Integrity Matters (AIM) program as a referral point within the academic misconduct process.
• Continue to engage with and share information related to the academic misconduct process through various channels and relevant UBC Okanagan committees as needed.

  Data Gathering:

• Continue current data gathering practices from students, faculty and staff, and explore new opportunities to support evidence-based decisions, processes and initiatives.

Current Initiatives 

Education and Awareness: 

• Continue to participate during student orientation events engaging new to UBC students with academic integrity concepts in a variety of ways and participate in New Faculty Orientation.
• Ensure relevant and up-to-date information on academic integrity is made available for New Faculty Orientation programming.
• Continue to offer events throughout the year for the campus community that present a relational and educative (as opposed to punitive) message around academic integrity.

  Academic Integrity Website:

• Continue to update and revise content on UBC’s academic integrity website in collaboration with UBC Vancouver’s AI Hub.
• Ensure maintenance of the network of areas that point to the academic integrity and artificial intelligence website resources and explore new opportunities to raise awareness of the resources.

  Academic Integrity Matters Program:

• Continue work on the ALT-2040 Fund project to meet discipline-specific needs by expanding AIM modules and determining resources needed to develop and support such work in an ongoing way.
• Assess and implement feedback from students taking AIM Canvas courses as part of their academic course requirements.
• Continue to monitor and integrate information related to generative AI and academic integrity into existing content in AIM modules. A new module specifically focused on Generative AI will become available in December 2025.
• Continue to identify operational efficiencies, including the exploration of case management software.
• Update literature review on restorative justice to include relational, educative and supportive best practices of academic integrity in current research.

Current initiatives 

Academic Integrity in Teaching and Learning: 

• Work in collaboration with the Faculties, the CTL and faculty advisors to develop and offer workshops and support ongoing discussion and resource sharing related to academic integrity.
• Reassess and update resources developed in the context of Generative AI.
• Hold a faculty/TA townhall for academic integrity in 2025/26 academic year as a space for discussing general academic integrity concerns and current policies.

 Support Teaching assistant Training 

• Assess how TAs are able to observe and teach academic integrity.
• Involve/receive feedback from the CTL’s TA Committee in the development of future TA training materials.

Artificial Intelligence and Academic Integrity  

• Continue to develop guidance and resources for students and faculty regarding the use of AI and its implications for academic integrity.
• Investigate artificial intelligence tool usage by the UBC community and beyond.
• Continue to provide support for faculty in responding to AI use in courses and assessments in the context of academic integrity.
• Consider a sustained approach for student education around AI topics outside of the classroom, such as a recurring workshop/drop-in/office hours.

• Academic Integrity Website  
  • • Chat GPT and other Generative AI Tools FAQ
    • Academic Integrity Digest  
    • Generative AI Syllabus Language
• Academic Integrity Matters (AIM) Program Referrals 
• Centre for Teaching & Learning—Assessment Strategies to Reduce Academic Misconduct
  • • Course Design Best Practices
    • Assessment Design Best Practices
    • Syllabus Language
• Generative AI Teaching and Learning Guidelines
• Centre for Teaching, Learning & Technology—AI In Teaching and Learning
• Resources from the Ombudsperson  Academic Misconduct Toolkits
• Office of the University Counsel – Academic Misconduct  

• Academic Integrity Matters (AIM)
• Academic Integrity Website Student Start  
• Academic Calendar  
• Learning with GenAI
• Resources from the Ombudsperson