Workday Student: Preparing UBC faculty and instructors

This update is being shared on behalf of UBC Integrated Renewal Program – Student


Latest Update

In mid-August 2024, Instructors and Teaching Assistants will gain access to the Student Communications Tool and the Final Grade Submission Tool. Both are intended for use for the 2024W session and onwards. Until then, the ‘Email Students’ quick link will be unavailable and has been removed to prevent any confusion.

Changes have also been made to Workday Student’s Course Section Roster to include and make visible Student IDs alongside student names.

Who is Impacted?

Instructors and Teaching Assistants.

How are Instructors and Teaching Assistants impacted?

Instructors and Teaching Assistants will no longer see the ‘Email Students’ link on the Teaching App dashboard in Workday.

The ‘Email Students’ quick link will be reinstated in mid-August, as will the Final Grade Submission Tool intended for 2024W final grade submission period.

Additional Details

Instructors and Teaching Assistants should continue to use the FSC for communicating with students that are registered in their summer courses.

Upcoming Virtual Demo & Q+A Sessions on Grades

We are excited to inform you that IRP Student will be offering virtual Demo & Q+A sessions on Grades on the following dates and times:

UBC Okanagan

  • Wednesday, July 24: 1 pm – 2 pm
  • Thursday, August 1: 10 am – 11 am

UBC Vancouver

  • Thursday, July 25: 10 am – 11 am
  • Tuesday, July 30: 1 pm – 2 pm

Session Details

These 1-hour sessions will kick off with a short demo, followed by an opportunity to ask questions. Participants will have access to the training environment for Grades in late August, and additional drop-in sessions will be scheduled. More details on these sessions to follow.

Please note that these training sessions will take place online via Zoom and will be recorded.

Who is this Training For?

  • Instructors and Teaching Assistants
  • Faculty administrators (including G+PS and CoGS) responsible for entering grades
  • Department staff who support instructors
  • Academic Advisors
  • LT Hub and Centre for Teaching and Learning staff

Register here: https://ubc.ca1.qualtrics.com/jfe/form/SV_9perZHG5VyfRycK

There is no deadline to sign up to receive the Zoom links for these sessions. After completing the registration form, you will receive an email with the Zoom links for all sessions so that you can decide which session to attend based on your schedule and availability.

Additional Training Resources:

We are also happy to announce that a number of user guides aimed at faculty and instructors have been uploaded to the Training Hub for Instructors here: https://confluence.it.ubc.ca/display/IRPTCM/Training+Hub+for+Instructors

Current list of guides include:

  • How to access the Teaching App
  • How to View a Teaching Schedule
  • How to Access a Class Roster
  • How to find the Course Schedule
  • How to Delegate Grade Change Approvals

This hub will get populated with more user guides as they become available, so be sure to bookmark it.

Stay tuned as we bring you more information to help better prepare you for the 2024 Winter Session.

Thank you,

UBC Integrated Renewal Program – Student

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